WASA Clearance Through a Representative, Overseas Owner or Company

Use the authorization form for the actual task

Download WASA’s authorization template. Identify the authorizing person, property and representative. Select applying for a Clearance Certificate and collecting it if the representative will do both. Sign the authorization in the proper capacity.

The template requires photocopies of two forms of identification for both the authorizing person and the authorized representative. The clearance instructions list the National ID card, driver’s permit and passport as accepted photo-ID types. Make sure the copies are readable and the identification is valid.

An authorization to apply should not be assumed to authorise a different service or transaction. Where the person signing is an executor, agent or another representative, ask WASA what evidence of that authority is needed for the particular file.

• WASA authorization letter: apply for and collect a certificate
• WASA Clearance Certificate application form and checklist

When the owner lives outside Trinidad and Tobago

WASA’s billing instructions require the owner’s submitted documents to be notarized and refer to a Notary Public or Notification Certificate for an owner abroad. Contact the receiving centre to establish exactly which certification and documents it requires for the owner’s country.

Before arranging signatures and courier delivery, confirm the authorization wording, the identity copies, whether originals must be presented and whether the representative may collect the issued certificate. This avoids treating a scanned signature or an ordinary witness as a substitute for the required certification.

Keep a copy of the documents sent and the instructions received. Do not send identity documents to an unverified address offered by a third party claiming to arrange a faster clearance.

• WASA clearance fees and additional applicant requirements
• WASA Customer Business Centres and contact numbers
• WASA authorization letter: apply for and collect a certificate

When the property owner is a company

Prepare the certificate of incorporation and company records identifying directors, together with the certificate and articles of amendment where there have been changes. WASA’s clearance checklist asks for two valid photo IDs for a director and a corporate officer. Those officers can appoint a representative, who must also provide two valid photo IDs.

WASA’s billing page additionally requires a stamped authorization on company letterhead signed by at least two directors. Because the published instructions refer both to a director and corporate officer and to two director signatures, confirm the required signatories for your company before executing the authorization. Do not assume a single signature satisfies every part of the process.

Ensure the company name in the application matches the ownership and corporate records. If it has changed, include the relevant amendment evidence and ask WASA about updating the account record.

• WASA Clearance Certificate application form and checklist
• WASA clearance fees and additional applicant requirements

When the applicant is a new owner or tenant

For a new owner, WASA lists the original registered deed with a copy, a statutory declaration prepared by a Commissioner of Affidavits and a TTD 95 name-change fee. The statutory declaration has a published specimen; arrange its preparation and execution through the appropriate official.

A registered tenant is asked for a statutory declaration. An unregistered tenant is asked for that declaration plus the property owner’s authorization. These are additional requirements for those categories, not a statement that every ordinary clearance applicant must obtain a statutory declaration.

• WASA clearance fees and additional applicant requirements
• WASA statutory declaration specimen

Give the representative a complete submission and collection file

Include the completed application, COP, directions and survey or development documents required for the property, along with authorization and IDs. Provide the account number and paid bill if available. Agree who will answer questions and provide meter access if needed.

The clearance processing fee remains separate from notarization, courier charges, company-document charges and any professional fee. Keep receipts and record the application reference. At collection, check the property, account, issue date and wording before sending the certificate to the attorney or lender.

• WASA Clearance Certificate application form and checklist
• WASA Customer Business Centres and contact numbers